Anonymous, and still useful
Without a name, people dare to report an organisational problem or ask a sensitive question. Since the author is unknown, the reply is collective: at a meeting, in the minutes or on the notice board.
A suggestion box does not replace the channels meant for serious situations, such as harassment or reporting a danger: list them in the form description.
Handling the messages
Export the responses to CSV before each meeting, sort them by topic in your spreadsheet, and note the follow-up given to each. Searching the responses finds a message received earlier.
Share the link by email and put the QR code up in break rooms: staff without a computer can write too.
Personal data: the right habits
- The template asks for no name and no email, and AwesomeFor.ms stores no IP address and no identifier with the response, only its date and time.
- A message may itself name someone: have only a few representatives read them, and do not pass them on to management as they are.
- Responses are hosted in France, with OVHcloud.