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Free form template

Children's Christmas party registration for staff

Each employee registers all their children in one response: their details, then one page per child with first name and age. You prepare gifts by age group and count guests without filling in a spreadsheet by hand.

Use this template

10 fields · Free to start, no credit card.

Preview

Christmas party registration

Register your children for the Christmas party. Fill in your details, then one page per child.

Employee

One page per child follows.

Child

Repeats 2x
Instance 1 / 2
Instance 2 / 2

Confirmation

What the template contains

Employee

  • Full name Text · Required

    Required: the employee registering their children.

  • Email Email · Required

    Required: to confirm the registration and send the programme.

  • Department or site Text

    Optional: useful to hand out gifts by department or site.

  • Will you attend the party? Radio buttons · Required

    Required: at the party, or gifts to collect only.

  • Number of adults attending, you included Number

    Optional, from 0 to 4: to plan seats and the snack.

  • Number of children to register Number · Required

    This number sets how many times the Child page repeats, from 1 to 6.

Child Repeatable page

  • First name Text · Required

    Required: the first name, for the gift label.

  • Age on the day of the party Number · Required

    Required, from 0 to 16: the age on the day, to choose the gift.

Confirmation

  • Food allergies for the snack Long text

    Optional: food allergies for the snack. This is health data.

  • Consent Checkboxes · Required

    One required box: the information is used to organise the party and the gifts.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

One response per family, one page per child

The template relies on repeatable pages: the employee gives the number of children, and the Child page repeats that many times. Export the responses to CSV, one row per family, to prepare gifts and seats.

Tax and social security rules on gifts from an employer or works council depend on the country: check them before setting the age limit and the budget per child.

What the form does not do

There is no automatic deadline: unpublish the form on the closing day. There is no payment either, if families are asked to contribute.

Staff see your confirmation message after submitting: give the date, place and time of the party there.

Personal data: the right habits

  • Only ask what the party needs: first name and age are enough for a gift, no date of birth or surname for the child.
  • Say in a Heading field who receives this information and how long you keep it.
  • Delete the form after the party, once you have exported what you need to keep.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

How many children can be registered in one response?

Up to 6 in the template: the Child page repeats according to the number given, with a minimum and maximum you choose.

Can I set a deadline?

Not automatically: give the date in the description and unpublish the form on that day.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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