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Free form template

Application form for an esports team, a guild or a clan

Applications sent by direct message get lost, and you ask everyone the same questions. Pin this link on your server: each applicant gives their role, rank, schedule and motivation, in one place.

Use this template

10 fields · Free to start, no credit card.

Preview

Team or guild application

Want to join the team? Tell us about how you play and when you are available.

What the template contains

  • Gamertag Text · Required

    Required: the in-game name, to look up the player's profile.

  • Discord username Text

    Optional: to contact the applicant on the server.

  • Your age Radio buttons · Required

    Required: a range, to build teams and know whether the player is a minor.

  • Games you play Text · Required

    Required: the games played. Replace it with a list if your organisation only covers a few.

  • Favourite role or position Text

    Optional: the favourite role or position.

  • Current rank or level Text

    Optional: the current rank or level.

  • When can you play? Checkboxes · Required

    Required, several boxes allowed: when the player can practise.

  • What are you looking for? Radio buttons · Required

    Required: fun, regular practice or competition. Avoids misunderstandings about the expected commitment.

  • Why do you want to join? Long text · Required

    Required: a few lines, often more telling than the rank.

  • Rules Checkboxes · Required

    Required: the applicant commits to respecting the team rules.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Sort applications

Every application lands in your account: search finds a player by gamertag, and the CSV export lets you sort by role, rank or time slot in a spreadsheet.

With conditional logic, add questions specific to one game: show the desired role only to applicants for that game.

Spread the word

Pin the link in a recruitment channel, share it on social media, or display the QR code at a LAN booth. People fill in the form from their phone, with no account.

Close recruitment by unpublishing the form: it then stops accepting responses.

Personal data: the right habits

  • Ask for an age range rather than a date of birth, and a gamertag rather than a name: it is often enough.
  • Many players are minors: for a LAN trip or a supervised competition, get their parents' consent.
  • A single response cannot be deleted, only the whole form: open one form per recruitment round and delete it once the places are filled. Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can the form post applications to Discord?

Not directly. With a paid plan, a webhook sends each application to the address of your choice: an automation tool can then post it in a channel. You can also get an email alert for each application.

Can an applicant attach a clip of their games?

File upload requires a paid plan. On the Free plan, add a question for a link to a clip or a channel.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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