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Free form template

Event registration form template

Club dinner, general meeting, outing, workshop: each attendee signs up in a minute, says how many people come along and gives their dietary needs. You know how many you will be, and how many meals to plan.

Use this template

7 fields · Free to start, no credit card.

Preview

Event registration

Register for the event. We will send you a confirmation by email.

What the template contains

  • First name Text · Required

    For the sign-in sheet and the name badges.

  • Last name Text · Required

    To tell apart two attendees with the same first name.

  • Email Email · Required

    To send practical information or warn about a change.

  • Phone Phone

    Optional: handy to reach a latecomer on the day.

  • Number of people accompanying you Number

    From 0 to 20 guests: add up this column to know the total headcount.

  • Dietary requirements Checkboxes

    Vegetarian, vegan, gluten-free, no pork: several boxes can be checked. Add an "Other" option with free text if needed.

  • Comments Long text

    A question, an access need, a late arrival: anything that does not fit elsewhere.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Count attendees without a shared spreadsheet

Sign-ups by email or text message get lost, and shared spreadsheets break. Here, every registration lands in the same list, with the same columns. Export it to CSV to total the guests and the dietary needs, or open a registration to download it as a PDF.

The template fits an end-of-season dinner as well as a talk, an open day or a tournament: rename the fields, and add a choice of time slot or menu with a dropdown.

For an event with several steps

If the registration is longer, spread the questions over several pages: attendees move on with Next and Previous. Conditional logic shows the accommodation questions only to those coming from far away, for example.

After submitting, the attendee sees your confirmation message, or is redirected to a page of your choice. The confirmation email sent to the address given, and the alert that tells you about each registration, require a paid plan.

Personal data: the right habits

  • Dietary needs can reveal beliefs or a health condition: keep the question optional, and do not ask why.
  • Only ask for a phone number if you really plan to call, and say so in your privacy notice.
  • Delete the form a few weeks after the event, once the list is exported: responses are kept as long as the form exists.
  • Registrations are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can registrations close on a set date?

Not automatically: there is no closing date or maximum number of attendees yet. Unpublish the form once it is full: it then accepts no more responses.

Can I charge for registration?

Not in the form: there is no payment field. Explain how to pay, and use your usual payment tool.

Do attendees need an account?

No. A link is enough, on a computer or a phone, with nothing to install.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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