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Free form template

Festival volunteer sign-up form

Build your volunteer team with one link: each person ticks their days, their shifts and the posts they fancy, and you plan the rota from answers that all share the same shape.

Use this template

11 fields · Free to start, no credit card.

Preview

Festival volunteer

Join the volunteer team. Choose your days, your shifts and the posts you would like.

Some posts, such as the bar, are open to adults only.

What the template contains

  • First name Text · Required

    To call each volunteer by their first name, on the rota and on the badge.

  • Last name Text · Required

    To tell apart two volunteers with the same first name.

  • Email Email · Required

    Where the rota, the site map and the briefing go before the big day.

  • Phone Phone · Required

    Required here: on the day, it is the only way to reach a volunteer who is not at their post.

  • Are you 18 or over? Radio buttons · Required

    Yes or no is enough: no need for a date of birth to know who may run the bar.

  • Which days are you available? Checkboxes · Required

    Set-up, Friday, Saturday, Sunday, take-down: rename the days to match your programme.

  • Which shifts suit you? Checkboxes · Required

    Morning, afternoon, evening, night. Several boxes allowed, and you can require a minimum number of ticks.

  • Which posts would you like? Checkboxes

    Welcome, bar, parking, set-up, cleaning, artist hospitality: edit the list freely.

  • T-shirt size Dropdown

    A dropdown from XS to XXL, to order the right number of T-shirts.

  • Emergency contact (name and phone) Text

    Optional: a name and a number to call in case of an accident or illness.

  • Comments Long text

    For everything else: a time constraint, a friend to team up with, a useful skill.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Answers ready for the rota

A call for volunteers by email or in a group chat brings scattered answers. Here, days, shifts and posts are checkboxes: every response has the same shape. Export them to CSV and filter in your spreadsheet to fill each shift.

The age question lets you assign posts without asking for a date of birth: the bar for adults, the welcome desk for everyone. The emergency contact and the T-shirt size save you a second message to each volunteer.

Make it fit your event

A race, a flea market and a village fair do not have the same posts: rename them (water station, marshals, registration desk), add or remove days. Conditional logic shows a question only for some answers, for example a driving licence for those who pick the shuttles.

Share the link on social media and in your newsletter, or print the QR code on your posters. Volunteers need no account and nothing to install.

Personal data: the right habits

  • Ask whether the person is an adult rather than for their date of birth: that is all the rota needs.
  • The emergency contact is about someone else: keep it optional, and delete the form after the event, once you have exported what you keep.
  • Before the submit button, add a Heading field saying what the data is for and how long you keep it.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can I cap the number of volunteers per post?

Not yet: there is no quota per option. Keep an eye on the responses and remove a post from the list once it is full, or unpublish the form.

How is it different from the volunteer application form?

The volunteer application recruits all year round, with experience and motivation. This template prepares one event: days, shifts, posts and logistics.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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