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Potluck sign-up: who brings what

Picnic, street party, end-of-season meal: everyone says what they are bringing, with allergens, and you see straight away whether savoury dishes are missing or there are already too many desserts.

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6 fields · Free to start, no credit card.

Preview

Potluck sign-up

Everyone brings something. Tell us what you are bringing so we do not end up with ten desserts.

Tick everything that applies, for guests with allergies.

What the template contains

  • Your name Text · Required

    Required: who brings the dish.

  • What are you bringing? Radio buttons · Required

    Required: a starter, a main dish, a dessert, drinks, bread or cheese, something else.

  • Name of the dish Text · Required

    Required: the name of the dish, for the label on the table.

  • For how many people? Number

    Optional, from 1 to 50: to check quantities are enough.

  • The dish contains Checkboxes · Required

    Required, several boxes: gluten, tree nuts, milk, eggs, fish or shellfish, or "None of these allergens".

  • Comments Long text

    Optional: a dish to reheat, a power socket, a vegetarian dish.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Balance the meal before the day

Check the replies before the party: if desserts pile up, say so in the form description or remove that option from the list. There is no quota per option, so it is up to you to adjust.

Export the responses to CSV to print the list of dishes with their allergens and put it on the table.

Allergens, plainly

The list covers common allergens; add more if needed: mustard, celery, sesame, soya, sulphites. Guests with allergies spot the declared allergens at a glance, though it is still worth asking when in doubt.

The form asks what the dish contains, not who is allergic: nobody has to disclose their health.

Personal data: the right habits

  • A first name is often enough: no need for an email for a meal among neighbours or friends.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can I limit the number of desserts?

Not automatically: there is no quota per option. Remove "A dessert" from the list when there are enough.

Can participants see what others are bringing?

No, responses are only visible in your account. Share the list in your group chat, or put it up on the day.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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