Skip to main content
Try it freeTry it

Free form template

Sign-up form for a student party, a ball or a weekend trip

Freshers' party, ball, ski weekend or integration trip: the student union gets every sign-up in one place, with T-shirt sizes, diets and an emergency contact for each participant.

Use this template

12 fields · Free to start, no credit card.

Preview

Student party or trip sign-up

Sign up for the event. Places are confirmed once your registration has been checked.

What the template contains

  • First name Text · Required

    Required.

  • Last name Text · Required

    Required: for the participant list and the check at the door.

  • Email Email · Required

    Required: to send the practical details.

  • Mobile phone Phone · Required

    Required: to reach the participant on the day.

  • Programme Text · Required

    Required: the programme, to split groups or rooms.

  • Year of study Radio buttons · Required

    Required: from 1st to 5th year or more.

  • Are you a member of the student union? Radio buttons · Required

    Required: useful if price or priority depends on union membership.

  • T-shirt size Dropdown

    Optional: a list of sizes, to order the event T-shirts.

  • Allergies or dietary requirements Long text

    Optional: allergies or diet, for the meals.

  • Emergency contact name Text · Required

    Required: the person to call if something goes wrong.

  • Emergency contact phone Phone · Required

    Required: their number.

  • Rules Checkboxes · Required

    Required: the participant commits to respecting the event rules.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Handle places and payment

The form takes no payment: explain in its description how to pay for a place, and mark payments received in your spreadsheet after the CSV export.

There is no maximum number of sign-ups: unpublish the form once all places are taken, and it stops accepting responses.

Prepare the event

The CSV export gives you the participant list, the total per T-shirt size and the diets to send to the caterer in one go. For a weekend, add a question about transport or room preferences.

Share the link in class groups and on the union's social media, and put the QR code up in the corridors. People sign up from their phone, with no account.

Personal data: the right habits

  • The emergency contact and diets are only for the event: share them with the organising team only.
  • Delete the form and its responses a few weeks after the event.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can a friend who is not a student sign up?

Yes: add a "Guest" option to the membership question, or a question for guests. Each participant fills in their own form.

Does the participant get a confirmation?

After submitting, they see your confirmation message. The confirmation email to the address entered requires a paid plan.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

Use this template

  • Dissertation survey

    Free dissertation survey template: consent, profile, four-point agreement scale and a comment. Anonymous, with CSV export for the analysis.

  • Study participant recruitment

    Free form to recruit study participants: contact details, profile, experience, format and availability. For a dissertation, a thesis or a user test.

  • Membership form

    Free online membership form template: household details, membership type, one page per member and consent. For clubs and non-profits. Hosted in France.

See all form templates