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Free form template

Participant recruitment form for an interview or a user test

Qualitative interviews, user tests, focus groups: before booking sessions, pick the right profiles. One link to share, and applications land in one place with everyone's availability.

Use this template

9 fields · Free to start, no credit card.

Preview

Study participant recruitment

We are looking for participants for a short interview. Leave your details and we will contact you to agree on a time.

A few lines are enough.

What the template contains

  • First name Text · Required

    Required: a first name is enough to get back in touch.

  • Email Email · Required

    Required: to offer a time slot.

  • Phone Phone

    Optional: useful if the interview is by phone.

  • Your age Radio buttons · Required

    Required: an age range to balance the sample.

  • Your occupation or field of study Text · Required

    Required: occupation or field of study, the most common selection criterion.

  • Your experience with the topic of the study Long text · Required

    Required: a few lines to judge whether the person fits the topic.

  • Preferred format Radio buttons · Required

    Required: in person, by video call or by phone.

  • When are you available? Checkboxes · Required

    Required, several boxes allowed: the times of the week when the person is free.

  • Consent Checkboxes · Required

    Required: the person agrees to be contacted for this study only.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Pick the right profiles

Add the screening questions your study needs: use of a product, years in a job, where people live. With conditional logic, show the following questions only to the people who fit.

Export applications to CSV to sort them in a spreadsheet, then contact the selected profiles by email.

Spread the word

Share the link in your class groups, on social media or on a forum related to your topic, and put the QR code on a poster.

Turn on the email alert to be notified of each application. The Free plan sends a few a day, then one daily digest; a paid plan removes that daily limit.

Personal data: the right habits

  • The form collects personal data: state in its description who runs the study, for what purpose, and how long contact details are kept.
  • Ask only for what is needed to select and contact people, and delete the form with its responses once the study is over.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Are the interviews themselves anonymous?

Recruitment cannot be, since you need to contact people again. Keep contact details apart from interview notes, and refer to participants by a code in your dissertation.

Can I close recruitment once the sample is complete?

Yes: unpublish the form and it stops accepting responses. It does not close by itself after a number of responses.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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