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Volunteer application form template

Recruit volunteers with a single link: everyone says when they are free and how they want to help, and every application lands in one place, ready to sort.

Use this template

8 fields · Free to start, no credit card.

Preview

Volunteer application

Tell us about yourself and how you would like to help.

What the template contains

  • First name Text · Required

    So you can address the volunteer by name from the first message.

  • Last name Text · Required

    Useful to tell apart two volunteers with the same first name.

  • Email Email · Required

    Where the schedule and instructions go. Malformed addresses are rejected.

  • Phone Phone

    Optional, but precious on the day when you need to reach someone fast.

  • When are you available? Checkboxes · Required

    Several boxes can be checked: weekdays, evenings, weekends, school holidays.

  • How would you like to help? Checkboxes

    The roles on offer: events, logistics, communication, administration. Adapt the list to your needs.

  • Relevant experience Long text

    Optional: a driving licence, a first aid certificate or coaching experience shows up here.

  • Why would you like to volunteer? Long text · Required

    Required, in a few lines: it is often what helps most when assigning roles.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Applications you can compare, without chasing anyone

A call for volunteers by email brings answers in every shape. With this form, every applicant answers the same questions: availability and roles are checkboxes, so they are easy to filter. Search runs across every answer, and the CSV export lets you build the schedule in your spreadsheet.

The form works for a year-round association as well as a festival, a race or a jumble sale: rename the slots into days and hours, and the roles into posts (welcome desk, bar, parking, set-up).

Going further

Add a question that only appears for some answers with conditional logic, for example the t-shirt size only for volunteers on the day. Require a minimum number of checked boxes if you need at least two slots per person.

Share the link on social media or in your newsletter, or print the QR code on a poster. Applicants need no account and nothing to install.

Personal data: the right habits

  • Only ask for age or an ID if a role truly requires it, for example serving alcohol.
  • Explain before the submit button, in a Heading field, what the contact details are for and how long you keep them.
  • Export the applications after the event, then delete the form: responses are kept as long as the form exists.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Can I cap the number of volunteers per slot?

Not yet: there is no maximum number of responses and no quota per option. Close the form by unpublishing it once you have enough people.

Do applicants get a confirmation?

They see your confirmation message after submitting, on every plan. A confirmation email sent to the applicant requires a paid plan.

Is the template free?

Yes. It only uses fields from the Free plan, and every question can be edited, moved or removed.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

Use this template

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