Free form template

Guest registration card for foreign guests in France

Foreign guests fill in their card before arriving, from their phone, instead of copying it out at reception. When they arrive, you print the PDF of their response and they only have to sign it.

Use this template

11 fields · Free to start, no credit card.

Preview

Foreign guest registration card

French law requires accommodation providers to record this information for guests who are not French nationals.

Last name (required)

First names (required)

Date of birth (required)

Place of birth (required)

Nationality (required)

Usual home address (required)

Mobile phone (required)

Email (required)

Arrival date (required)

Expected departure date (required)

Children under 15 travelling with you

First name, last name and date of birth of each child.

What the template contains

Last name Text · Required

Required: the surname, as on the identity document.
First names Text · Required

Required: all first names.
Date of birth Text · Required

Required: a text field in DD/MM/YYYY format.
Place of birth Text · Required

Required: town and country of birth.
Nationality Text · Required

Required: the guest's nationality.
Usual home address Long text · Required

Required: the usual home address, usually abroad.
Mobile phone Phone · Required

Required: a mobile phone number.
Email Email · Required

Required: an email address.
Arrival date Text · Required

Required: the arrival date.
Expected departure date Text · Required

Required: the expected departure date.
Children under 15 travelling with you Long text

Optional: children under 15 may be listed on a parent's card.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Who has to fill it in?

In France, hotels, campsites, B&Bs and furnished holiday lets, professional or not, must have every guest who is not a French national fill in and sign a registration card on arrival, EU citizens included.

The card records surname and first names, date and place of birth, nationality, usual home address, mobile phone, email and dates of stay. The card must be signed by the guest: have the printed PDF signed on arrival, or add the Signature field, available on a paid plan. Check the current model with your local tourist office.

Keep for six months, then delete

Cards are kept for six months and only handed to the police on request. The signed paper cards are the ones you keep.

A single response cannot be deleted: once the cards are printed and signed, delete the form with its responses, for example at the end of each month, and create it again from the same template. The Free plan limits the number of active forms.

Personal data: the right habits

Do not ask for a copy of the identity document online: the card does not require it.
Only use this form for foreign guests: asking every guest for this information goes beyond the obligation.
Say in a Heading field why this information is requested and how long you keep it.
Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Do I have to send the cards to the police?

No: you keep them for six months and only show them if the police ask.

Does a couple fill in one card?

No, everyone aged 15 or over fills in their own. Children under 15 may be listed on a parent's card, in the last question.

Is the template free?

Yes. It only uses fields available on the Free plan, and the signature goes on the printed card. Every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

Use this template

Preview

Foreign guest registration card

What the template contains

Who has to fill it in?

Keep for six months, then delete

Personal data: the right habits

Start from this template

Other templates

Guest stay feedback

Guest arrival form

Membership form