Skip to main content
Try it freeTry it

Free form template

Guest arrival form for holiday rentals, B&Bs and campsites

A few days before the stay, send the link: guests give their arrival time, vehicle and what they need. You prepare the rental or the pitch without exchanging ten messages.

Use this template

11 fields · Free to start, no credit card.

Preview

Guest arrival form

Help us prepare your arrival: a few details before your stay.

What the template contains

  • Name on the booking Text · Required

    Required: the name on the booking, to find the stay.

  • Email Email · Required

    Required: to send the key code or arrival instructions.

  • Mobile phone Phone · Required

    Required: to reach guests on arrival day.

  • Arrival date Text · Required

    Required: a text field in DD/MM/YYYY format.

  • Expected arrival time Radio buttons · Required

    Required: four slots, to rename to match your check-in hours.

  • Number of adults Number · Required

    Required, from 1 to 20: the number of adults.

  • Number of children Number

    Optional, from 0 to 20: the number of children.

  • Vehicle registration Text

    Optional: the registration, for a car park or an entry barrier.

  • Are you bringing a pet? Radio buttons

    Optional: no or yes, depending on your pet policy.

  • Do you need any of these? Checkboxes

    Optional, several boxes: baby cot, high chair, bed linen, towels, electric hook-up. Rename to match your equipment.

  • Anything else we should know? Long text

    Optional: a late arrival, an allergy, a special occasion.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Prepare every arrival

Send the link with the booking confirmation, or a few days before arrival. Replies show in your account: you know who arrives late, who brings a dog and who needs a baby cot.

Export the responses to CSV to plan the week's arrivals, or search for a name to find a form.

Guests from abroad

In France, the arrival form does not replace the registration card required for guests who are not French nationals: start from the dedicated template for that.

The form takes no payment: tourist tax and deposit are handled separately.

Personal data: the right habits

  • Only ask what the stay requires, and delete the form with its responses once the season is over.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Do guests need an account?

No. They open the link and fill in the form from their phone, with no account and nothing to install.

Can I have the form in several languages?

Questions show as you write them: translate them in a second form. Buttons and messages follow your account language, English or French.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

Use this template

  • Guest stay feedback

    Free guest satisfaction survey template: welcome, cleanliness, comfort, value for money and recommendation. For holiday homes, B&Bs and campsites.

  • Foreign guest registration card

    Free online registration card for foreign guests in France: names, birth, nationality, home address, phone, email and dates of stay. For rentals and campsites.

  • Membership form

    Free online membership form template: household details, membership type, one page per member and consent. For clubs and non-profits. Hosted in France.

See all form templates