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Free form template

Photo and video consent form

Before posting a group photo, know who said yes, and for which uses. Each person, or their parents, answers online, and you keep a dated record of every consent and every refusal.

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9 fields · Free to start, no credit card.

Preview

Image rights consent

We take photos and videos during our activities. Tell us whether we may use your image, or that of your child.

For a minor: both parents when they share parental authority.

Only if you consent.

What the template contains

  • First name of the person photographed Text · Required

    The person who appears in the photos, not necessarily the one filling in the form.

  • Last name of the person photographed Text · Required

    To find the person on a group photo and in your lists.

  • Is this person under 18? Radio buttons · Required

    For a minor, consent comes from their legal guardians.

  • Legal guardians Text

    Optional in the template, for a minor: the names of the parents giving consent.

  • Email Email · Required

    To reach the person if they withdraw consent or if a use changes.

  • Do you consent to the use of these photos and videos? Radio buttons · Required

    A required choice between consent and refusal: a refusal is a response in its own right.

  • For which uses? Checkboxes

    Website, social media, printed materials, local press: consent only covers the uses ticked.

  • Full name of the signatory Text · Required

    The name of the person answering: the person photographed, or a parent for a minor.

  • Date Text · Required

    The date of the consent, in DD/MM/YYYY format.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

Consent per use, refusal allowed

A blanket consent "for all media" is weak: people should know where their image will appear. This template has them tick each use, and a refusal is a response like any other, listed with the rest.

For a minor, consent comes from the parents. Under French law, both parents protect their child's image rights together, and the child is involved according to their age and maturity. The legal guardians field names the parents who give consent.

Signature and duration

The template asks for the signatory's name and the date, in text fields. The Signature field, drawn with a finger or a mouse, is available on a paid plan. Every response can be downloaded as a PDF for your records, on every plan.

State in the form description how long the consent lasts, for example the current season, and how to withdraw it at any time.

Personal data: the right habits

  • A photo in which someone can be recognised is personal data: publish only for the uses ticked.
  • Explain how to withdraw consent, and take the photos down from the channels you control when someone asks.
  • Keep the responses as long as you use the photos, then delete the form.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Is consent given online valid?

In France, the law sets no particular form: what matters is being able to show clear consent for specific uses. The recorded response, dated and downloadable as a PDF, keeps that record.

Do both parents need to consent?

In principle yes, since parents protect their child's image rights together. The safest is for each parent with parental authority to answer, for the same child.

Is the template free?

Yes, it only uses fields available on the Free plan. A drawn signature requires a paid plan.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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