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Free form template

Online school trip permission slip

No more slips lost at the bottom of the school bag: parents answer from their phone, and the teacher sees at a glance who agreed and who declined. Compare with the class list to remind the others.

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9 fields · Free to start, no credit card.

Preview

School trip permission

Fill in this form to tell us whether your child may take part in the outing.

What the template contains

  • Pupil's first name Text · Required

    Required: the pupil's first name, to tick off the class list.

  • Pupil's last name Text · Required

    Required: a pupil does not always share the name of the parent who answers.

  • Class Text · Required

    Required: useful when several classes go together.

  • Full name of the parent or legal guardian Text · Required

    Required: the parent or legal guardian giving the answer.

  • Phone number to reach you during the outing Phone · Required

    Required: the number to call during the trip if something happens.

  • Your answer Radio buttons · Required

    Required: I allow or I do not allow. A refusal is an answer, not an oversight.

  • Allergies or treatment the accompanying adults should know about Long text

    Optional: allergies or treatment. This is health data, to be handled with care.

  • Could you accompany the class? Radio buttons

    Optional: a way to find parent helpers in the same form.

  • Date Text · Required

    Required: a text field in DD/MM/YYYY format.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

One answer per pupil, a list ready for the day

Share the link by email or through your school messaging app, or print the QR code on the letter to parents. Export the responses to CSV: on the day, you take the list of pupils, emergency numbers and allergies with you.

For several trips in the year, create one form per trip from the same template, and give the date, place, times and what to bring in the description.

Check what your school requires

Rules on parental consent depend on the country and the school. Check whether an online answer is enough or whether a signed slip is still required: the Signature field is available on a paid plan.

The PDF of each response, available on every plan, can go into the trip file.

Personal data: the right habits

  • Allergies and treatments are health data: only ask what the pupil's safety on the trip requires, and only share it with the accompanying adults.
  • Say in a Heading field who receives the answers and how long you keep them.
  • Delete the form after the trip, once you have exported what the school must keep.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

How do I know which parents have not answered?

Export the responses to CSV and compare them with the class list: pupils missing from the file are those whose parents have not answered yet.

Can parents sign online?

The Signature field is available on a paid plan. This template does without it to stay on the Free plan: the parent's name and the date come with the answer.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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