Free form template

School meals and after-school care registration

At the start of the school year, families register all their children in one response: the parent details, then one page per child with services, days, menu and allergies.

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13 fields · Free to start, no credit card.

What the template contains

Parent or guardian

Full name Text · Required

The parent or legal guardian registering the children.
Email Email · Required

To confirm the registration and send the rules or invoices.
Phone Phone · Required

Required: the number to call during the day.
Number of children to register Number · Required

This number sets how many times the Child page repeats, from 1 to 6.

Child Repeatable page

First name Text · Required

Asked for each child, on their own page.
Last name Text · Required

A child does not always share the name of the parent registering them.
Class Text · Required

Required: for class lists and pick-up times.
Which services? Checkboxes · Required

School meals, morning care, after-school care, Wednesday activities: several boxes allowed.
Which days? Checkboxes

Monday, Tuesday, Thursday, Friday: Wednesday is a separate service, add it if your school is open. Left empty when the days change from week to week.
Menu Radio buttons

Optional: standard or meat-free. Rename the options to match what your canteen offers.
Food allergies or intolerances Long text

Optional: allergies or intolerances. This is health data, to be handled with care.

Authorisations

Who else may collect your child? Long text

The other people allowed to collect the child, with their phone number.
Consent Checkboxes · Required

One required box: the rules of the meals and after-school services are accepted.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

One form per family, one page per child

The template relies on repeatable pages: the parent gives the number of children, and the Child page repeats that many times. Each child has their class, services and days, and everything arrives in a single response.

Export the responses to CSV, one row per family, to prepare the canteen and after-school lists, or download a response as a PDF for the family file, on every plan.

What the template does not replace

When an allergy calls for a special diet or treatment, the family can ask for an individual care plan agreed with the school doctor and the school: the form flags it, it does not replace it.

There is no payment field and no fee calculation: give the prices and how to pay in the description.

Personal data: the right habits

Allergies are health data: only ask what meals and the child's safety require, and only share it with the canteen and after-school staff.
The menu choice is enough to organise meals: do not ask for the reasons behind a diet.
Say in a Heading field who receives this information and how long you keep it.
Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

How many children can be registered in one response?

Up to 6 in the template: the Child page repeats according to the number given, with a minimum and maximum you choose.

Can parents change their days during the year?

A submitted response cannot be edited. To change days, parents fill in the form again, and the most recent response counts.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

Use this template

School meals and after-school care registration

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