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Training needs analysis questionnaire

Before the session, each future learner says what they expect, where they start from and what they need to follow the course. You adapt the content and keep a written record of the needs analysis.

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11 fields · Free to start, no credit card.

Preview

Training needs analysis

Tell us about your needs so we can adapt the training to you.

Preferred periods, days or times.

Access, equipment, pace: tell us what would help, without giving medical details.

What the template contains

  • Full name Text · Required

    Required: to link the needs to the registered learner.

  • Email Email · Required

    Required: to send the joining instructions and follow up.

  • Organisation Text

    Optional: the company or association, when it pays for the training.

  • Job title Text

    Optional: the job title helps you pick examples close to real work.

  • Training you are interested in Text · Required

    Required: the course title, or the subject if the learner is still unsure.

  • What do you expect from this training? Long text · Required

    Required: the central question, as free text.

  • Your current level in this area Radio buttons · Required

    Required: beginner, some experience or advanced. A first marker before the self-assessment.

  • Preferred format Radio buttons

    Optional: in person, remote or either.

  • Your availability Long text

    Optional: preferred periods, days or times.

  • How will the training be funded? Radio buttons

    Optional: employer, personal training account, self-funded, other: useful to prepare the funding file.

  • Do you need any adjustments to follow the training? Long text

    Optional: access, equipment, pace. The learner says what would help, without medical details.

Every field can be renamed, moved, removed or made optional in the editor, and you can add your own.

A record of the needs analysis

Quality frameworks for training providers usually ask you to show that you identified each learner's needs before the course. One questionnaire per registrant, with dated answers, is the simplest evidence.

Auditors also look at what you did with it: note the changes you made after reading the answers.

Learners with disabilities

The adjustments question lets learners flag a need without having to disclose a diagnosis. Pass these answers to the person in charge of accessibility and to the trainer concerned, and to no one else.

The form does not replace a conversation with the learner: it prepares it.

Personal data: the right habits

  • A request for adjustments can reveal health information: the question asks what would help, not why. Only pass these answers on to the people who need them.
  • Say in a Heading field who reads the answers and how long you keep them.
  • Responses are hosted in France, with OVHcloud.

FAQ

Questions about this template

Do I need one form per course?

Not necessarily: the question about the course is enough for a short catalogue. For clearer follow-up, create one form per course from the same template.

How is it different from the pre-training self-assessment?

The needs analysis covers expectations and constraints. The self-assessment measures the level more precisely, skill by skill, just before the course starts.

Is the template free?

Yes. It only uses fields available on the Free plan, and every question can be edited, moved or deleted.

Start from this template

Edit it in a few minutes, share the link, read the responses in one place. Hosted in France, with OVHcloud.

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